Chiltern Farms has a promising career opportunity for a Personal Assistant to the Managing Director. We are a dynamic Agribusiness in the Vyeboom area near Villiersdorp, that practices agriculture in a modern, world-class manner by constantly evaluating operating methods and incorporating technology. We strive to continually improve our Agribusiness to create an extraordinary future. We believe that people are the greatest ingredient in our success. We aim to foster a work environment that is professional, and results-focused, whilst retaining our family values.
We aim to attract people who are ethical, professional, enthusiastic, self-motivated, flexible, result-focused, open to learning, and who embrace technology and best practices to make a difference and add value.
Reporting to the Managing Director, we are seeking a dynamic, energetic, proactive, highly detailed, organised Personal Assistant to support the MD and EXCO Team in achieving their strategic and operational goals. The ideal candidate should be service orientated with impeccable communication skills whilst maintaining high levels of confidentiality and maturity.
Key performance Areas:
The successful candidate will be responsible but not limited to the following duties:
Act as the point of contact among executives, employees, clients, and other external parties.
Manage information flow in a timely and accurate manner.
Draft communication including but not limited to emails and letters as required.
Screen and prioritise emails, phone calls and visitors, handling them in a professional and efficient manner.
Support with the coordination of diaries and email management.
Prepare and edit documents, presentations, and reports.
Organising and coordinating company events, meetings, and special projects.
Grower communication; act as liaison between growers and the MD.
Coordination of travel arrangements and itineraries for EXCO members and other stakeholders.
Execution and full support of general office administration.
Handle confidential information with the utmost discretion.
Handle ad-hoc tasks and projects to support the Managing Director.
Requirements of the Role:
The successful candidate must have the following knowledge, skills, experience, and personal attributes:
Qualification
Matric
Diploma in Office Administration or Management Assistant (advantageous)
Knowledge and Experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint & Outlook
Proven experience as a Personal Assistant or similar role, at least 10 years’ supporting senior executives.
Key Competencies
Strong organisational, planning and time management skills.
Excellent verbal and written communication skills in English.
Strong problem-solving abilities and a pro-active approach.
Ability to handle confidential and sensitive information with discretion.
High level of professionalism and integrity.
Customer service orientation.
Ability to work under pressure and results driven.
Meticulous and thorough nature or attention to detail
Maintain and build strong internal and external stakeholder relationships.
Job Type: Full-time
Salary: R33,200.00 - R37,800.00 per month
Ability to commute/relocate:
- Villiersdorp, Western Cape: Reliably commute or planning to relocate before starting work (Required)
Education:
- Certificate (Preferred)
Experience:
- Personal Assistant to Executive Committee: 10 years (Preferred)
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